Outdoor Events – Remember: Always Be Prepared!

An outdoor reception can be one of the most pleasant events anyone will attend during the summer months…as long as it has been well planned!

We offer the following tips:

• Choose between a public or a private site : Public sites are the most popular of the two, because they are usually well-known by your guests, readily accessible and well-equipped with everything an event requires. Holding an event at a private site is more intimate but also more expensive, due to the fact that few private spaces are equipped with any of the equipment or services needed to hold an event. As a result, one must plan to budget more money for all related services.
  
  

• Pay close attention to the layout of your site, and its surroundings : Accessibility, the power supply, waste removal, the location and number of restroom facilities… Ensure that the requirements of your event are taken into consideration before making a final decision.
  
  

• Planning for security : If your event is taking place over a number of days, you will have to take steps to ensure that the location is secured. You must protect your equipment and your site against theft and vandalism, especially if you must leave equipment in place on site overnight.
  
  

• Always have a Plan B : You need contingency plans for every aspect of your event (food preparation, master of ceremonies, welcome area) in case of bad weather. A good “Plan B” can be the difference between a total disaster and perfect evening.